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I have been keeping track of all of the donations to Noisebridge that I am aware of, monetary and in-kind. My plan was to send out official thank-you letters to all donors after we get our approval for 501(c)(3).<BR>
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So far, beside for donations from me, I only have record of 1 in-kind donation: a bunch of darkroom stuff from Devin Romero, a friend of Miloh's.<BR>
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I have records of all monetary donations.<BR>
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If anyone has record of any in-kind donations, they should send them to me to keep track of.<BR>
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Mitch.<BR>
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<BR>------------------ <BR>> Date: Sun, 1 Mar 2009 20:35:14 -0800<BR>> From: rachel@xtreme.com<BR>> To: board@lists.noisebridge.net<BR>> Subject: [Noisebridge-board] donation receipt<BR>> <BR>> Hi guys,<BR>> <BR>> I just heard from the person with the PIR motion sensor boards. He is<BR>> interested in donating them to Noisebridge, along with a scanner and, I<BR>> believe, an oscilloscope and logic analyzer. (I turned down a printer.)<BR>> He's going to come to Noisebridge Monday night around 9 with all of<BR>> these things and possibly other things.<BR>> <BR>> I've just been doing a bit of research on our responsibilities as a<BR>> future 501-c-3 organization. Based primarily on the information in this<BR>> pamphlet[1], I believe we are not actually required to provide a receipt<BR>> or valuation of donations to any donor if we do not provide any goods or<BR>> services in exchange (if we did that, we'd need to provide<BR>> acknowledgment for donations valued over $250). The donor may not take<BR>> the deduction, however, without such an acknowledgment.<BR>> <BR>> I think we should:<BR>> <BR>> 1. keep a record of all donations<BR>> 2. provide a receipt with our 501-c-3 number, when we get it, as a<BR>> service to our donors<BR>> <BR>> These could be combined by simply keeping a copy of the receipt.<BR>> <BR>> See the attached form which looks to me be suitable. I haven't got a<BR>> good sense of whether the form should need to be signed by a board<BR>> member; that isn't specifically mentioned in the IRS pamphlet but the<BR>> context they have is closer to a yearly statement which seems more<BR>> onerous for us than providing a receipt at the time of the donation.<BR>> I'd worry that if we don't require a board member signature that people<BR>> (not NB people of course!) could more easily forge a form like this and<BR>> we could get accused of fraud.<BR>> <BR>> Thoughts?<BR>> <BR>> Rachel<BR>> <BR>> [1] http://www.irs.gov/pub/irs-pdf/p1771.pdf<BR></body>
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