Fwd: [Noisebridge-discuss] lease text - Draft Finance Policy
jim
jim at well.com
Tue Sep 30 16:59:44 UTC 2008
seems doing something quickly is better than taking
longer to do a better job.
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NoiseBridge Finance Policy (and related considerations)
Draft for Discussion
Minimum Reserve
A NoiseBridge bank account should have at least six months'
expenses to pay rent, insurance, ISP, power, and various
supplies.
NoiseBridge should run a funding drive if balance falls
below five months, to continue until balance exceeds
seven months.
Consider having parties as part of funding drives. What
other events and efforts?
Bank Account Access
Noisebridge corporate account checks should require two
signatures, any two of four Noisebridge members may sign
checks (or all board members or all officers may sign
checks: the important point is to require two signatures
for a check). Those who can sign checks should also have
the responsibility for reporting current financial status
at regular times.
Consider a second short-term CD or other interest-bearing
account as a complement to the checking account. Such an
account should have a restriction to control release of
funds, perhaps funds can only be released to the checking
account.
Member Dues
Two-tier membership plan: higher tier pays a higher
monthly dues for unrestricted use; lower tier pays a
lower monthly dues but must also pay a per-use fee. All
payments must be by check.
Consider a vetting process for new members. SF Gem and
Mineral Society's vetting consists of prospective
members getting two current members to vouch for them
(first step is a short chat with each of the existing
members, second step has two members okaying the
prospect at a meeting, third step consists of new member
payment and receipt of a card.
Consider issuing a NoiseBridge member card with a
member number and a date. Possible to barcode or
otherwise enable electronic verification (alternate
possibilities could be fun).
Consider requiring higher tier members to maintain at
least two or three months' paid-ahead status.
Consider releasing keys only to higher tier members.
This idea suggests regular hours and some set of
persons willing to open the place for those without
keys.
Some small group should share managing and tracking
this stuff.
Physical Supplies
Donations of equipment and other physical goods do
not count as member dues. Consider loaning or giving
things for NoiseBridge use.
Supplies to be paid for as part of ongoing expenses
could include cleaning chemicals (to be determined)
along with one good quality broom, one good quality
mop, up to four various-sized sponges, supplies of
paper towels, toilet paper, toilet seat sanitary
covers, plumber's friend, toilet bowl brush and
holder, two five-gallon plastic buckets, two
two-gallon plastic buckets, up to four other
various-sized buckets or containers.
Consider drinks to be personal items. Or consider
purchasing a vending machine. Having an honor bar
with a cash jar and the responsibility of getting
the cash and stocking contents seems too much
hassle for the possible rewards.
Other
What's missing?
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On Sun, 2008-09-28 at 11:20 -0700, Rachel McConnell wrote:
> We're beginning to understand that with a group of this size, decisions
> are best made by this kind of process:
>
> * someone, or a small group of someones, makes a fairly detailed
> proposal and presents it to the group
> * people who have opinions make changes to the proposal
> * the group chooses from a small set of proposals
>
> Free-form discussion is excellent for getting a general sense of what
> people want to do, but it's hard to a) know when the discussion is done,
> and b) turn it into specific tasks.
>
> Jim, it looks like you're taking the lead on drafting a monetary policy
> :) Manage it in whatever way seems best to you - but my suggestion would
> be, write one first, since there aren't a lot of people jumping into the
> discussion yet. I bet that number would increase if you gave us some
> more specifics. The 3-month vs 6-month buffer goal is a good piece of
> specificity, what others do you think are necessary?
>
> Rachel
>
> jim wrote:
> > seems first a matter of group discussion,
> > don't you think?
> > rachel already answered the question of
> > paul's risk and landlord's understanding.
> > how do people feel about noisebridge
> > building a reserve of three months' rent as
> > opposed to six month's or even more? are
> > there other anticipated costs that a cash
> > reserve should cover?
> > as to the timeframe, seems a very quick
> > job to update after group understanding is
> > determined.
> >
> >
> > On Sat, 2008-09-27 at 12:20 -0700, Paul Böhm wrote:
> >> hi jim,
> >>
> >> great you're taking the time to write such policies - can you give us
> >> a timeframe within you'll complete the documents?
> >>
> >> cheers
> >> paul
> >>
> >> On Sat, Sep 27, 2008 at 9:01 AM, jim <jim at well.com> wrote:
> >>> thank you, thank you for using RTF!
> >>>
> >>> it seems strange that the premise address and
> >>> description isn't specified. other than that, terms
> >>> seem okay.
> >>> what is Noisebridge from a legal point of view?
> >>> not a corporation yet, it seems from the wiki and
> >>> email history. and not a sole proprietorship or
> >>> other formal organization. it may be that jacob,
> >>> as signer, is the default holding-the-bag person
> >>> in case of funding disaster. if so, how to cover
> >>> him/us better?
> >>> wiki (could stand a bit of updating, yes?)
> >>> shows money policy as spend it all. i think one
> >>> update would be to specify some kind of holding
> >>> tank amount to be held for emergencies ("don't
> >>> spend it all right away").
> >>>
> >>>
> >>>
> >>> On Fri, 2008-09-26 at 18:09 -0700, Rachel McConnell wrote:
> >>>> Attached is an RTF of the lease for everyone's review. We plan to
> >>>> attach an exhibit (as described in pgh 22) to the effect that the floor
> >>>> tiles will be fixed by October 1st as promised, and something similar
> >>>> with regards to the wiring but we haven't had a chance to fully evaluate
> >>>> that yet.
> >>>>
> >>>> Read it over and comment if you have the inclination. It's a pretty
> >>>> standard lease, actually simpler than many I've signed in the past.
> >>>>
> >>>> Rachel
> >>>> _______________________________________________
> >>>> Noisebridge-discuss mailing list
> >>>> Noisebridge-discuss at lists.noisebridge.net
> >>>> https://www.noisebridge.net/mailman/listinfo/noisebridge-discuss
> >>> _______________________________________________
> >>> Noisebridge-discuss mailing list
> >>> Noisebridge-discuss at lists.noisebridge.net
> >>> https://www.noisebridge.net/mailman/listinfo/noisebridge-discuss
> >>>
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> >>
> >
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>
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